Therapy Training Program Assistant

Hours: 32/week

Exemption status: Nonexempt

Compensation: $17-22/hour plus benefits

Location: The ideal candidate is based in San Diego or the San Francisco Bay Area. This position requires some in-person meetings and office hours. For the right candidate, the responsibilities of this position may be fulfilled virtually from a professional home office, with occasional travel for meetings.

Position Duties:

Assist the Training Committee in operation and administration of the Therapy Training Program. The Therapy Training Program Assistant will assist in admissions and enrollment, trainee support, scheduling, event planning, expense reporting, course management, and certification, under direction of the Therapy Training Program Manager. This position requires mastery of verbal, written, and digital communications, proficient spreadsheet management, attentiveness and organization.

The ideal candidate is aligned with the mission of MAPS Public Benefit Corporation (MPBC) and enjoys working in a mission-driven organization. The ideal candidate is collaborative, creative and performs well when working as part of a small team. The ideal candidate displays professionalism, has the ability to exercise good judgment in a variety of situations, handle confidential matters with discretion, and maintain a realistic balance amongst multiple priorities.

Minimum Requirements:

Three or more years of relevant experience in administration, education, training, and/or event planning. A Bachelor'sdegree is preferred.

  • Ability to work independently and within a team
  • Open and clear communicator
  • Excellent written and verbal communication skills
  • Able to draft detailed and concise emails, forms, and documents
  • Self-motivating, able to prioritize and take initiative
  • Excellent computer skills
  • Type accurately at 65+ words per minute
  • Confident at working virtually, on platforms such as Zoom, Office 365, Slack, Smartsheet
  • Able to work quickly in a remote virtual setting as well as face to face
  • Facility with word-processing and spreadsheet applications, including Word and Excel
  • Organized management of shared documents using cloud storage (Sharepoint, Google Drive)
  • Make informed decisions based on guidance and take responsibility for actions
  • Discernment with confidential and sensitive information
  • Possess sound judgment, discretion
  • Able to understand the needs of others
  • Committed to regular work hours, attentive and responsive
  • Available after-hours in case of occasional urgent matters
  • Strong organizational skills with attention to details and timelines
  • Coordination and planning of tasks and projects, time management
  • Recognize potential obstacles and work within set timelines
  • Conscientious and precise delivery of work even when under pressure

Description of Responsibilities:

  • Provide assistance in tasks relating to operations of Therapy Training Program
  • Assist with applications, filing, qualifications review, informational orientations
  • Assist with event planning and registration
  • Assist with expense tracking and reporting
  • Provide support to trainees, on technical systems as well as training procedures
  • Moderate online training modules, discussion threads and gradebook
  • Assist in the development of training materials
  • Assist in the creation and review of documents and presentations
  • Manage spreadsheet trackers for various training projects
  • Maintain effective communication with internal and external constituents
  • Monitor email accounts and respond to messages in a timely manner
  • Assist in preparation, scheduling and management of meetings and minutes
  • Perform additional tasks to support the Training Committee as needed

How to Apply:

If you are interested and qualified for this position, please submit a Resume and Cover Letter. In the Cover Letter, describe why you are passionate about the mission of MPBC and this position and outline your qualifications as they relate to the above-mentioned requirements and competencies. Email resumes and Cover Letters as .doc or .pdf attachments to This email address is being protected from spambots. You need JavaScript enabled to view it.by February 19th.

Upon review, qualified candidates will be contacted for further screening. Thank you!